City Clerk

//City Clerk
City Clerk2018-10-17T11:27:59+00:00

The City Clerk’s office is custodian of the City’s official records, including ordinances, resolutions, deeds, contracts, leases, easements, annexation proceedings, petitions and minutes of City Council and other official bodies; processes all notices for publication; receives competitive bids and records minutes of the official bid opening sessions. The City Clerk conducts elections held every other year to elect the Mayor and City Council members.

Public Information Search

Public Information Portal

By clicking on the button above, citizens can search for the following categories:

  • City Clerk
    • City Council Minutes
    • Ordinances
    • Resolutions
  • Fire Public Files
  • Tyrrell Library Digital Archive
How do I submit an Open Records Request?

You may submit a request via e-mail, mail, fax, or in-person.  All requests must be written and cannot be submitted via telephone.  The written request should:

  • Reasonably identify the records needed/requested.
  • Include mailing address, phone number, or other means required to contacting you regarding the request.

There are no specific forms required for submitting an Open Records Request.  For your convenience, however, a PDF has been provided if you wish to submit the request via mail or in-person.

E-Mail Request

E-Mail Request

Mail Request

Beaumont City Hall
801 Main St. #125
Beaumont, Texas 77701
Attn: Public Information Officer

Fax Request

FAX #: 409-880-3740
Beaumont City Hall
City Clerk’s Office
Attn: Public Information Officer

In-Person Request

Beaumont City Hall
City Clerk’s Office
801 Main St. #125
Beaumont, Texas 77701

The following records are not maintained by the City of Beaumont:

  • Divorce Decrees:  Contact Jefferson County’s District Clerk’s Office – 409-835-8580
  • Probate, Criminal Background, Marriage, Assumed Name Information:  Contact Jefferson County’s County Clerk’s Office – 409-835-8475
  • Property Taxes:  Contact Jefferson County Tax Assessor’s Office – 409-835-8516
  • Real & Business Personal Property Ownership/Appraisal Information – Contact Jefferson County Appraisal District – 409-840-9944
Required Information for Request
  • Employee name and/or job title (for example: Joe Smith or the Director of the department that record pertains to).
  • Email address if known (for example: search Joe Smith’s email for all messages to or from whatever key words that would better help the City conduct the search).
  • Phrase or keywords that they would like searched for in the email. (for example: search for “loose dogs” in the following employee’s email).
  • Date range of email searches if applicable. Please be advised, there could be a charge for requested information. To find the guidelines on the Charges for providing Copies, go to the ‘Fees’ tab.
  • For questions regarding this process, contact the Public Information Office at 409-880-3745. Please note that all Open Records must be in writing.
DescriptionCost
Notary Fees$5.00
City Charters$5.00
Certifications$1.00
Standard Paper Copies$0.10/page
Nonstandard Paper Copy (11x17, green bar, blue bar)$0.50/page
Programming Fee (creating a new program)$28.50/hour
Labor Cost (locating, compiling, reproducing public information)$15.00/hour
Diskette$1.00
Magnetic TapeActual Cost
Data CartridgeActual Cost
Tape CartridgeActual Cost
Rewritable CD (CD-RW)$1.00
Non-Rewritable CD (CD-R)$1.00
Digital Video Disc (DVD)$3.00
VHS Video Cassette$2.50
Audio Cassette$1.00